SUPPLIER INVOICES

[colleen2403]

Hi can anyone assist me I need to process invoices in Pastel for Feb, but the month is greyed out how can this be corrected.

[Neville Bailey]

I assume you have already processed the Year End for February 2017?

Although you are able to process journals into the previous financial year, it is not possible to process documents (like supplier invoices) into the previous financial year.

It's a pity that you did not have Period 13 activated, because that would have allowed you to delay the Year End run until the end of March, so that you could finalize your processing for February, whilst giving you access to March at the same time.

[colleen2403]

I assume you have already processed the Year End for February 2017?

Although you are able to process journals into the previous financial year, it is not possible to process documents (like supplier invoices) into the previous financial year.

It's a pity that you did not have Period 13 activated, because that would have allowed you to delay the Year End run until the end of March, so that you could finalize your processing for February, whilst giving you access to March at the same time.

Thank you Mr Bailey,

Our financial year end in March, but i have just been told by IT that they have locked the dates to avoid anyone processing invoices into the wrong period apparently when you choose the invoice date it will automatically choose the period.

I never knew you could do something like this.

Colleen

[missaccountant]

Hi Neville

I am experiencing the dilemma you've explained here. our year end is February, however we've now received invoices from a supplier for February. We do not have period 13 and have since rolled over to the next financial year. How would I then process these invoices on Pastel.

MissAccountant

[Neville Bailey]

Unfortunately you have "missed the boat", so you will not be able to process the supplier invoices into the prior year.

Period 13 is an option to assist with situations such as yours, i.e. the new financial year has arrived and you need to keep up to date with processing, yet still keep the prior year open to finalize the capturing of supplier invoices that only arrive in the first month of the new financial year.

The only option available to you is to process a supplier journal into last year, rather than a supplier invoice. However, this will only work if you are allocating supplier purchases to General Ledger accounts, rather than inventory items.

[missaccountant]

thank you so much Neville