Merge multiple databases
This process should be used where:
• Multiple branches or different employees complete manual certificates and payroll files, and these should be merged for the
reconciliation.
• Data for different financial periods should be merged onto one single database.
With the introduction of split database files for each PAYE number within the e@syFile™ Employer directory, the merge process has been amended to combine one employer database file at a time. When merging another user’s data with your existing e@syFile™ Employer database, one employer database will be selected, to merge with your data.
This will enable tax practitioners, payroll consultants and users with multiple PAYE reference numbers to create e@syFile™ Employer database or back-up files for a single PAYE reference number.
Note 1: To ensure that no certificates are lost during the merge process, different certificate numbers or ranges should be
assigned to the different staff members preparing manual certificates. Back-up all data to be merged, and transfer these
files to a selected folder on the PC where the various databases will be merged.
Note 2: A new backup file (version 6 and later) will need to be ‘unzipped’ before the data can be merged with the existing
e@syFile™ Employer data. Access the folder where the back-up has been saved that you wish to restore. Extract or ‘unzip’
the file before proceeding with the merge process.
Did you like this article? Share it with your favourite social network.