Pastel Payroll - How do I put travel allowance paid with petrol card on payslip?

[J7J]

Hi,

If an employee receives a travel allowance in the form of all travel expenses paid with company petrol card, how do I put this on the payslip?

Say the employee spent R1,000 on petrol. I put the R1,000 under 5501 (Income) and then under code 6026 80% of this value is prepopulated (Benefits). But now, I don't want to pay this R1,000 to the employee, as he receives it when putting petrol in with the petrol card (otherwise I would be duplicating this payment).

How do I now "deduct" the R1,000 so that he still gets taxed on the R800, but the R1,000 does not form part of his net pay?

Please advise.

[Christel]

Hi there, I'm not 100% sure if there might be an easier way, but I would say just deduct the R1000 under code 8500 and remember to rename the code to "Petrol Card deduction" or something to that effect.

[J7J]

Hi Christel,

Thank you. I checked it with Pastel Payroll a few days ago as well and they had similar advice. What the consultant and I also agreed on, is that it might be even better to create a new code and link it to template 8500, then you have a specific code for this.

Thanks again.

[TravisZA]

Hi,

If an employee receives a travel allowance in the form of all travel expenses paid with company petrol card, how do I put this on the payslip?

Say the employee spent R1,000 on petrol. I put the R1,000 under 5501 (Income) and then under code 6026 80% of this value is prepopulated (Benefits). But now, I don't want to pay this R1,000 to the employee, as he receives it when putting petrol in with the petrol card (otherwise I would be duplicating this payment).

How do I now "deduct" the R1,000 so that he still gets taxed on the R800, but the R1,000 does not form part of his net pay?

Please advise.

Did you have to create code 6026? I can't see this code in my transaction table?

[Christel]

Hi there,
code 6026 is a Benefit code. It is a standard code. You do not have to create it. Once you add 5501 with a value to your default tab, the 6026 gets added automatically with a value in.

[TravisZA]

Hi there,
code 6026 is a Benefit code. It is a standard code. You do not have to create it. Once you add 5501 with a value to your default tab, the 6026 gets added automatically with a value in.

Thanks Christel - I wasnt using the default tab