[Question] POS daily sales to capture on Pastel Partner V19

[Nakwila]

Good day accounting and Pastel gurus.

I have a few questions and need your intellect for these.

1. We have a separate POS system outside Pastel. We have daily sales which is made up of:
A. Cash sales
B. Credit/Debit Card sales.
C. Credit sales (customer accounts)
D. Bank Vouchers (very rare though: instances where a customer presents a fuel purchase voucher from his/her vehicle financing bank on vehicle purchase)
E. Cash customers who come into being after their cards declines or promise to come pay by cash later the day, but at times fail to come the same day or even within the said week.

My questions are:
1. How do I process my cash sales? My take is...I would
dr the Cash Account and cr Sales. (Should I use the general journal or cashbook??)


From the cash daily cash takings we at times pay for expenditures. Ranging from COGS to operating expenses. The remainder of the cash is then counted and our security guard goes to the bank to deposit.

Now the actual cash that was deposited, how best can I account for it from the cash account? Do I do a transfer to the transfer account and the main bank then receives the cash from the transfer account? Would this not be a duplication? Because of the actual/direct deposits made at the bank?

How best do I process the rest of the transactions and which modules to use: B to E?

May thanks,

[Neville Bailey]

I would first create a Cashbook for Cash on Hand.

Then process a Cashbook receipts journal for cash sales, and allocate them to Sales.

When you spend any of the cash sales, process a Cashbook payments journal and allocate to the relevant expense account.

Whatever you bank, process a Cash transfer from the Cash on Hand Cashbook to the Bank Cashbook.

The balance on the Cash on Hand Cashbook would then represent all monies from cash sales that have not yet been banked or spent.

[Nakwila]

Thank you Nevile, then I have followup/confirming questions

So what you are basically saying is that I need to process/ recognise the cash sales through a journal? Path would be....Process>>>Journals>>>General Journal

And whatever cash to the bank then I would do the processing through Process>>>Cash Book>>>Process Cash Books>>>select the relevant cash book and do the transfer to the transfer acc in my CoA its a 4700/000 Accounts Payable (Financial Category)?

[Neville Bailey]

So what you are basically saying is that I need to process/ recognise the cash sales through a journal? Path would be....Process>>>Journals>>>General Journal

No. Please read my post again - I said you need to process a Cashbook Receipts journal.

[Nakwila]

Hallo Neville, again thank you...my apologies for not understanding Pastel jargon. In short, I should just create the Cashbook for "Cash on hand" and process the cash payments made and the cash receipts in that cashbook for the daily cash takings and cash purchases?

I was under the impression that there is a module/ path that would link me to the cashbook payments " journal"...the word journal mislead or misdirected my thinking.

Hope I am on the right track now!