Processing Yoco Card Transactions in Pastel

[Alec Candiotes]

Hello Ola

My apologies that the link was not working and for talking long to respond to you.

Our MyBI team has been setting up a Youtube channel to load the video we created so that I can send you the url to the video. Here it is:

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Let me know what your thoughts are. I look forward to hearing from you.

All the best,
Alec

[Keithb]

I use Sage and am not a bookkeeper, so this is probably not very professional but it’s what I do for our sports club bar sales.
Created a “Liquor sales” customer and “Yoco charges” in expense accounts.
Create invoices from the sales report on Yoco portal (all items are listed in “Products”)
Great help with stock control.
Allocate the cash received to the invoice.
When the Yoco payment is imported via bank refresh, I click on the “split” and allocate.
Liquor sales 1,296.00 (change from R1,252.05)
Yoco charges -R43.95

[Alec Candiotes]

Hello Keith.

You may not be a bookkeeper, but you just absolutely blew my mind!! This is a feature in bank manager I never knew about. Thank you for showing me. Below is a screen print of this option (just right click on any line and you will see it).


This option seems manageable in a low transaction environment. But how do you manage and reconcile it if you have say 50 YOCO sales a day? Or are you capturing your individual sales through a POS / cash register and then bringing in 1 sale a day into Pastel?

My second question is how do you know your Liquor sales amounted to a gross amount of R1,296 when processing in bank manager? Do you see this in the debtors view balances, write it down and then go and do the transaction in bank manager?

Thanks again for sharing Keith. Neat feature!

Looking forward to hearing from you.

All the best!

[Keithb]

Hi Alec
Both your presumptions are correct.
Invoicing is actually quite simple, one may stock of 100 products but sales for the day may only be for various amount of 20 products which is all listed in Yoco’s portal.
I have 2 monitors, one with Sage open and the other with the Yoco portal open.

[Keithb]

Yoco sales report

[henry226]

Great and incisive! Thanks!

[Keithb]

Sadly

Yoco sales report
[ATTACH=CONFIG]7693[/ATTACH]

Complaints that Yoco POS was too slow, had to scrap individual products and combine into groups. Stock control is no longer possible.

[Alec Candiotes]

That is very sad. So now it is only cash receipting software.

If somebody is critically looking for an individual product App for Pastel Partner or Xpress to bridge this issue, we have developed an App called MyCustomers which runs in Excel. It reads items and customer details directly from Pastel but has the ability to also land complicated templates and bill of materials in a single click. It can process quotes, sales orders and invoices and generates a PDF and csv file once processed. You can then import each csv file into Pastel or use the App to combine all csv on a daily basis into a single import file.

Let me know if you need a demo or somebody to get in touch with you.

Thanks again for sharing Kevin!

[Mandy19]

Hey guys

As yoco has become more popular, has anyone else found an easier solution to process bank statements and yoco

Just ordered one and realised I'm going to be stumped come month end

[Alec Candiotes]

Hi Mandy

Yoco is becoming more popular. It is very convenient at POS.

Do you use Pastel as your accounting system? If so our apps bridges this gap of importing instead of re-typing. You can map and import any CSV into our apps, allocate as necessary and then generate Pastel importable CSV files from the Apps.

Is this what you are looking for?

Kindest regards,
Alec