[Question] Pastel Partner 14

[J Peens]

Good day

Can anyone assist me, what is the best and easiest way to reverse a duplicate GRN in Pastel Partner 14.

[Neville Bailey]

Process a supplier invoice and link it to the duplicate GRN.

After updating the supplier invoice, process a return-debit note and link it to the supplier invoice in order to reverse it. This will reverse the stock quantity out of your system.

[J Peens]

Thank you, I was hoping there's an easier way.

[J Peens]

Good day Mr Bailey

Can you advise me on the following issue:

Our GRN accrual account have supplier invoices with no GRN to cancel the purchase in the control account, hence the control account have a debit balance.

The supplier account recons (so its not a duplication of supplier invoices) and the stock balances.

I feels like this shouldn't even be possible.

I would like to have your thoughts on this issue.

[Neville Bailey]

Our GRN accrual account have supplier invoices with no GRN to cancel the purchase in the control account, hence the control account have a debit balance.

I don't understand what you are saying here. Please could you elaborate or explain in another way?

[J Peens]

Sorry about that.

The GRN accrual account has dt (purchases - which is a result from capturing the supplier invoice) and cr (GRN - which is a result from capturing the delivery note). The two gets linked and the control account should be zero.

This GRN accrual account has a dt balance which consists of 6 purchase transactions that do not have a GRN cr. It can not be a dupplication of purchases as the supplier accounts recon. And I don't think we can just raise GRN's becuase this will effect the stock.

[Neville Bailey]

That sounds very strange.

The only way that a supplier invoice can debit the GRN Accrual Account is if it has been linked to an outstanding GRN (which would have credited the GRN Accrual Account).

For those 6 supplier invoices, do they all have inventory line items or do they have GL line items in them? The reason I ask is that there is a possibility that those supplier invoices might have used the GRN Accrual Account GL code for some reason, resulting in a debit to the GRN Accrual Account.

If the above is not the case, then I would need to look at the accounts in detail to find out an explanation, either by you sending me a backup or by logging in with TeamViewer.