Pastel Accounting - Capturing Expenses

[Absolutepro]

Hi Members,

Here is my first post.

I recently installed pastel xpress start up and have been using it to generate quotes and invoices. I now have do a SARS submission before month end. I have not really done too much turnover for the last 2 months but have some start up expenses I need to capture. I have been toying with journals by capturing some of my expenses under the General Journal - (under credit). Expenses include the following: Website design fees, phone line rental, customer entertainment and business meetings (breakfasts, lunches & dinners).

My question is am I capturing my expenses correctly by using journals? The entertainment expenses I have receipts from the establishments, for the Website design, phone rental and other operating fees I have invoices. Should I capture the details of these service providers as suppliers and enter their invoices into the system, or do journal entries?

I have no prior experience with accounting software.

Your responses will be highly appreciated.

Regards

Norman

[Jane123]

Hi Norman

I would think it would all depend on what you want out of your software. Capturing journals is perfectly fine (would suggest maybe doing supplier journals for suppliers and general journals for others to help if you need to bring up details at a later stage). If you could like a better handle on suppliers with regards to reconciling, seeing what was purchased previously, etc, then I would suggest creating supplier accounts and raising supplier invoices- a lot less of a mission if you get a statement you don't agree with and need to reconcile!

Good luck