[Question] Force Projects in Pastel Express Version 12

[DesBarata]

Hi There,
Please can you assist me?
My supplier documents ie Purchase Orders has the Project column blocked, I cannot enter my project numbers, however my customer documents ie Invoices allow me to enter the project numbers. Under the entry type setup suppliers - Force Projects is checked...Please help!
Thanks Desre

[Neville Bailey]

Hi Desre,

Go to Setup...Inventory and then open the Integration/Groups tab. You will see that there are two options available, i.e. "Automatic Allocation of Costs to Projects at Time of Sale" and "Allocate Costs to Projects Yourself at Time of Purchase", and that the first option has been selected.

Before you select the second option (which will enable the Projects column in your Supplier Invoices, give some thought to the implications. If you have stock integrated to the GL (perpetual inventory system), then stock purchases via Supplier Invoices will be debited to the Inventory Control account in the Balance Sheet, rather than to the Purchases account in the Income Statement. In such a scenario, you don't want to allocate stock purchases to a Project yet, as those purchases have not yet been expensed. When you raise a Tax Invoice to a customer, a Cost of Sales entry will be generated, crediting Inventory Control and debiting Cost of Sales, and the system will then allocate the Cost of Sales to the Project which you would have selected on the Tax Invoice.

[DesBarata]

Than you very much Neville.