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Thread: Reimbursing travel expenses and VAT

  1. #1
    just me duncan drennan's Avatar
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    Reimbursing travel expenses and VAT

    When purchasing an airline ticket their are three amounts,

    1. The actual flight price
    2. The VAT on the flight price
    3. Airport taxes and levies (no VAT charged)


    How do you charge that when directly reimbursing costs from a client? Do you just charge a single amount (flight+taxes) and charge VAT on that, or do you invoice it as flight+VAT and taxes?

    e.g. say that the flight was R1000 and the taxes are R100.

    Case 1: R1100 + VAT = R1254
    Case 2: R1000 + VAT = R1140 + taxes = R1240
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    Site Caretaker Dave A's Avatar
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    I think the airport taxes would be shown as a non-taxable supply, in similar fashion to the way you'd capture the expense.
    You're using Quickbooks, aren't you? Just capture each portion as seperate line items with the appropriate VAT code.
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    just me duncan drennan's Avatar
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    That is the way I decided to do it. I'd be interested if anyone has a more concrete answer.
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