The digital revolution seems to be both a blessing and a curse. This story highlights a problem that comes with the new digital communication technologies:
In the case of Jafta v Ezemvelo KZN Wildlife, Ezemvelo KZN Wildlife emailed an offer of employment as HR manager to Jafta. While trying to send an email accepting the offer (and in true IT style) Jafta’s laptop malfunctioned. With the time limit on the offer looming, Jafta went to an internet café and sent an email acceptance from his G-mail account.

Unbeknown to Jafta, he was thwarted by a glitch in the internet and his email vanished in cyberspace.

Having not heard from Jafta, the outgoing HR manager of Wildlife sent him an SMS urging him to respond. Jafta replied that he had done so by email earlier that day and that he had accepted the offer.

The wildlife employee who received the SMS assumed the email had been successfully sent and received and left the company.

Having supposedly not heard from Jafta, Wildlife employed the next suitable candidate. Jafta took the company to court and won.

The court ruled that an SMS is a data message and falls within the definition of an electronic communication. As such it is a valid and effective means of concluding a contract.
full story from M&G here
So what system would work to make sure SMSs to staff that are going to be deemed official correspondence with the company ends up on record and archived for future reference if needed?