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Thread: Processing GRN on Pastel Accounting

  1. #11
    Diamond Member Neville Bailey's Avatar
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    Quote Originally Posted by HJVW View Post
    I have an amount in the Trial balance that reads 9100/000 GRN Accrual Account 28,243.79. Where does it originate?
    When you process a GRN (Goods Received Note) to bring stock into the system, the Inventory Control Account is debited and the GRN Accrual Account is credited. When you link a Supplier Invoice to the GRN, the GRN Accrual Account is debited and the Supplier Account / Control Account is credited.
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    So, am a right in assuming that the amount on my trial balance is saying that there are Grn's that are not invoiced yet?

  3. #13
    Diamond Member Neville Bailey's Avatar
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    Quote Originally Posted by HJVW View Post
    So, am a right in assuming that the amount on my trial balance is saying that there are Grn's that are not invoiced yet?
    Correct.
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    If I look at the inside of the account it looks like the Grn's are being offset against the Purchase orders.

  5. #15
    Diamond Member Neville Bailey's Avatar
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    Quote Originally Posted by HJVW View Post
    If I look at the inside of the account it looks like the Grn's are being offset against the Purchase orders.
    Yes, that's possible.

    The usual process is to capture a Purchase Order, which is then linked to a GRN, which is then linked to a Supplier Invoice.
    Neville Bailey - Sage Pastel Accounting Consultant
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    Still, why does it show up on my Trial balance if my inventory is not integrated. There are times when an order is not fulfilled, and there are times when a GN is issued without an order. I can understand that an item is raised on the tb if a gn is not processed to an invoice because stock is brought in, but an order by itself does not affect the stock.

  7. #17
    Diamond Member Neville Bailey's Avatar
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    Quote Originally Posted by HJVW View Post
    Still, why does it show up on my Trial balance if my inventory is not integrated. There are times when an order is not fulfilled, and there are times when a GN is issued without an order. I can understand that an item is raised on the tb if a gn is not processed to an invoice because stock is brought in, but an order by itself does not affect the stock.
    A Purchase Order does not generate any accounting entries, but a GRN that is linked to a PO will always generate accounting entries, whether or not Inventory is integrated to your GL.

    If Inventory is integrated, a GRN will debit Inventory Control and credit GRN Accruals, but if Inventory is not integrated, a GRN will debit Cost of Sales/Purchases and credit GRN Accruals.

    It is also possible to create a GRN without having first created a PO.
    Neville Bailey - Sage Pastel Accounting Consultant
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    Thank you Neville

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