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Thread: Employing Somebody - What to know?

  1. #11
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    As far as documentation goes, keep everything,

    examples,
    1. employment contract
    2. anything discussed by employee and yourself example training aspects
    3. Leave forms (make a simple leave form for you and employee to sign)
    4. Time sheets for hours worked on specific projects to keep track of project costs and possibly salary
    5. IMPORTANT - problems you may experience with employee example rules\tasks\orders not followed and corrective action taken (important in the case of disputes)
    Depending on the level of employee i.e. trainee vs. professional maybe even consider written warning documents to cover 5 (I would take it easy on a trainee thou )
    6. Any company notices that the employee needs to sign
    7. 1 thing that I find very useful and might be good with a trainee\1st time person is a code of conduct, which basically covers the way of working ethic the employee needs to follow (e.g. no chewing or eating in front of customers, ensuring leave is signed before going on leave, inform you when sick and bring a doctors note and other things that will be more specific to your industry which you pick up as time goes)

    Hope this helps abit. Please feel free to ask if you need any more info!

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    Mark Atkinson (26-Apr-12)

  3. #12
    Gold Member Mark Atkinson's Avatar
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    Thanks Amith. I guess I need to register as an employer with SARS then and start drawing up all those documents!

  4. #13
    Site Caretaker Dave A's Avatar
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    Quote Originally Posted by Mark Atkinson View Post
    It could be construed as such, but he there is no real "training course" for what we do.
    There's a whole complex deal around skills training, and provision for employers giving workplace experience. You don't employ the "student", but you can pay them a living allowance which doesn't get hit by all the employment related taxes.

    I'm not sure of the details though. There might be some fine print to qualify for this - and there'll also be a time limit I expect.

  5. #14
    Gold Member Mark Atkinson's Avatar
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    Quote Originally Posted by Dave A View Post
    There's a whole complex deal around skills training, and provision for employers giving workplace experience. You don't employ the "student", but you can pay them a living allowance which doesn't get hit by all the employment related taxes.

    I'm not sure of the details though. There might be some fine print to qualify for this - and there'll also be a time limit I expect.
    Sounds like it'll be less hassle to simply bite the bullet and register + pay the employment taxes over.

  6. #15
    Site Caretaker Dave A's Avatar
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    And you are planning to grow, so registering for payroll taxes is coming sooner or later.

    It was just a side thought, on the off chance that someone might be familiar with the details as much as anything else.

  7. #16
    Gold Member Mark Atkinson's Avatar
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    Quick question - how do I go about registering for employers tax? The SARS website is very vague.

    Can I do it through eFiling?

  8. #17
    Diamond Member Mike C's Avatar
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    Hi Mark. Check out this link.

    http://www.labour.gov.za/legislation...-06.9164797706

    Once registered, you can request the tax-type via your efiling or perhaps (if I remember correctly there will be no PAYE as yet) pay via Ufiling.

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    Mark Atkinson (28-Apr-12)

  10. #18
    Diamond Member Mike C's Avatar
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    Paragraph 15(1) of the 4th Schedule prescribes that an employer must apply for registration with SARS within 14 days after he / she becomes an employer unless none of the employees is liable for normal tax. Application to register as an employer must be made on an EMP 101 form.

    The Skills Development Levies Act applies to all employers except–
    ◦the public service;
    ◦religious or charity organisations;
    ◦public entities that get more than 80% of their money from Parliament; and
    ◦employers –
    ◦whose total pay to all its workers is less than R 250 000 per year; and
    ◦who do not have to register according to the Income Tax Act

    Perhaps someone else can help here - but as I read it, if this is your first employee and he/she will not be earning enough to be liable for PAYE and the total pay for your employees is less than stated above, you should only be liable for UIF

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    Dave A (01-May-12), Mark Atkinson (28-Apr-12)

  12. #19
    Gold Member Mark Atkinson's Avatar
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    Thanks Mike. Yip, I was pretty sure that the only issue would be UIF.

  13. #20
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    The way I understand it, I could be wrong though as mine was done by my accountant.

    You will only be liable for UIF correct but will have to register for the lot i.e. PAYE,UIF,SDL and for those fields submit nill.

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