Reimbursements

[Marlene V]

A Retirement Village consisting of HOA and 2 Body Corporates. HOA pays the full supplier accounts. How to avoid multiple journals each month? Is there a way to do transparent well documented bookkeeping with reimbursements, rather supply an invoice, from HOA to the 2 entities, but by month end do a journal to ensure your income does not increase, your expenses must increase. Hope this is clear, not good with words.

[Marlene V]

Do I have it wrong, HOA books will have the full expense then that expense account will actually decrease when a reimbursement is received, the bank will increase. This however is not Income; there should be a Contra Expense account. My biggest question is how to bill these two entities without a journal for each expense but there need to be a summary consisting of each invoice, so these two BCs can see exactly what they will be paying for.