Company record keeping
From The Forum SA
A company must keep its records for a minimum period of seven years.
The following records must be maintained by all companies:
- Its Memorandum of Incorporation, any amendments to it, and any rules of the company related to its governance.
- A record of its directors
- An asset register
- Copies of all:
- reports presented at an annual general meeting
- annual financial statements
- accounting records for the current and previous 7 financial years
- Notice and minutes of all shareholders meetings including all adopted resolutions and documents made available at these meetings
- Copies of all notices sent generally to all holders of any class of the company's securities
- Minutes of all meetings and resolutions of directors, or directors’ committees, or the audit committee.
In addition to the above, every profit company must maintain:
- A securities register
And when applicable
- A record of its company secretaries and auditors.