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Thread: Electronic travel logbook

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    Site Caretaker Dave A's Avatar
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    Electronic travel logbook

    For you to get any tax benefit out of a travel allowance on your private motor vehicle, from 1st March 2009 you have to keep a logbook.

    SARS have thoughtfully provided an electronic travel elogbook here that you can download.

    It looks quite handy, and being given out by SARS, must surely be compliant
    The trouble with opportunity is it normally comes dressed up as work.

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    AndyD (22-Mar-10), IanF (05-Mar-09)

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    Moderator IanF's Avatar
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    Dave
    Thanks for that. I always struggle to find the new rates for the next year. I use this for a car allowance logbook we print.
    Only stress when you can change the outcome!

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    Online Travel Logbook - Keep track of your business travel

    Thought you might all need to know that from the 1st of March 2010, all taxpayers who use their personal vehicles for business travel are required by SARS to complete a logbook separating business travel mileage from that of private travel mileage in order to claim travel expenses.

    Pastel Payroll has launched an Online Travel Logbook to provide tax payers with an easy-to-use Online Travel logbook for this purpose. Visit http://www.pastelpayroll.co.za/Paste...el-Logbook.asp

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    New Member Curtix's Avatar
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    Forgive me I am new to small biz in SA.
    My wifes small biz uses her car to travel to clients.
    Not too much maybe 100-200k per week.
    Is it worth it for us to track Ks in the log book and if so do we need to also keep receipts for fuel / tires / oil / etc.

    Thanks!

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    Site Caretaker Dave A's Avatar
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    Quote Originally Posted by Curtix View Post
    Is it worth it for us to track Ks in the log book and if so do we need to also keep receipts for fuel / tires / oil / etc.
    In a word - Yes.

    When it comes to tracking costs, keeping a record of actual costs could help if they come in higher than the default allowances. Essentially it gives you more options.
    The trouble with opportunity is it normally comes dressed up as work.

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    New Member Curtix's Avatar
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    Thanks Dave.
    I will just track travel distances for work alone.
    Think that will suffice. Because other costs like petrol / oil are always going to be partly work, partly personal.
    Also can I do so on a note pade or do I need to use the E-log SARS PDF.

    Thanks again.

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    Site Caretaker Dave A's Avatar
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    I don't believe using the SARS logbook is mandatory. The goal would be to keep sufficient data to survive scrutiny should it ever come. As long as you can justify your claim, there should be no need for concern. In the words of our current Minister of Finance:

    I used to be a tax-collector. That was a lot more fun; there was a regular army of lawyers and accountants to make sure the law means what we want it to mean, and when I paid courtesy visits to business they knew exactly what was under discussion.
    Pravin Gordhan.
    Last edited by Dave A; 23-Mar-10 at 07:47 AM.
    The trouble with opportunity is it normally comes dressed up as work.

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    Mr

    Hi all

    Please view www.elogger.biz. Worth a look, can save you tons of effort!

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    Travel Logbook

    At the end of the day, you only need to keep track of your travel (using a Travel Logbook) if you claim a travel deduction or receive a travel allowance.

    It doesn’t matter what you utilise to keep track of your business and private travel, as long as it is accurate and can be given to SARS as supporting documentation should they ask for it.

    I found an interesting article on Moneywebtax regarding how SARS will check whether your travel looks realistic: http://www.moneywebtax.co.za/moneywe...6274&sn=Detail
    Last edited by Dave A; 24-Mar-10 at 01:38 PM.

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    Good day everyone,

    I would like to introduce this hassle free product to you to solve all your problems around and regrding your SARS travel claims. This is an amazing product!!! herewith some info!

    The system consists of a small GPS logging device that plugs into the vehicle’s cigarette lighter that records all the travel data.

    After a week or month’s travel (whatever suits you best) you simply plug the device into your computer by means of a USB and download the data (takes a few seconds…)

    You will load software onto your computer from a CD provided. The software will process the data into report and you will be able to customize your report by specifying your personalized location details – once off – which will re-appear every time you download your trips.

    Attached find some of the data that can be generated when downloading the trip data.

    These are only a few of the features of this hassle free logbook.

    Please feel free to contact me if you would like to get more information or possibly get a demonstration

    my contact number is 082 445 9900 or you can mail me at sales@outlyersolutions.co.za

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