i have a problem and would like some assistance please.
i am a manager of a small company that does consulting work. the owner of the company has put me incharge of an entire branch of the company. 9 months ago i employed an intern from a college to assist me.
he has been an excellent worker until a recent incident that has left our entire office shocked.
this occurred in december and i unaware of the actions was alerted by the bank of possible fraud on my account. i stopped all cards, moved funds out of my account and instructed the bank to start an investigation.
i recently contacted the bank to do a follow up and was told the fraud case is closed as the airtime purchases were to known people. i was given the numbers telephonically of who it was purchased for. i was told that using some method he has linked my bank account to his cellphone and can recharge airtime without needing my card details.
calling those numbers i found it was this employee and his brother (whom i have never met)
upon confronting him he was defensive and stated he would not know my pin number , etc
i immediately told him to leave the office and think about what i have just told him and that i will contact him with a way forward.
i have since contacted the bank and requested for a letter of all information that was given to me over the phone and also highlighted all transactions from my bank statement (total of R1600) the bank has not yet provided this letter but they have a 48 hour turn around time.
how do i proceed ??
do i prepare a letter for him for his current suspension
what requirements are necessary for the disciplinary hearing
how do i proceed with police charges
what is required for his termination
my boss has told me that he will support any decision i take and perhaps if he accepts to hand in his own resignation i will not have any issues down the line. i was also told that i would be compensated out of his salary (off which is not really important)
do i prepare a resignation letter for him and present that as an offer? if he resigns will i still need to go to the police to open up a case.
i really do appreciate any feedback i can receive on this matter, my apologies if i seem to be rambling.