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Thread: Changing Periods in Partner 14

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    Changing Periods in Partner 14

    My apologies guys if this has been asked before, but I really need your assistance.

    We are implementing a donor-funded project (we created a new company specifically for this project with Jan - Dec as our Financial Year). The donors now have directed to have the financial year starting Feb (and we have posted some transactions based on the setup which had Jan - Dec financial year).

    How do we change this to satisfy the guys paying the piper as they have a different tune to the one we initially selected?

    Thank you so much.

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    Platinum Member Neville Bailey's Avatar
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    Just to clarify, you initially setup the financial year for the accounts to run from 1 January to 31 December, and now you need to change the financial year to run from 1 February to 31 January? And, in the meantime, you posted some transactions in January through to now?

    If I am correct in my assumptions above, you have two options.

    The first option, assuming you have not posted too many transactions to date, is to create a new database with the new financial year setup, and then recapture the transactions.

    The second option, assuming there are a large number of transactions already posted, and it would be impractical to recapture them, is to do a datafix to correct the situation. I can assist you with this option.

    Let me know if you would like to discuss the second option with me.
    Neville Bailey - Pastel Accounting Consultant and Photographer
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    "Give every person more in use value than you take from them in cash value."
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    Quote Originally Posted by Neville Bailey View Post
    Just to clarify, you initially setup the financial year for the accounts to run from 1 January to 31 December, and now you need to change the financial year to run from 1 February to 31 January? And, in the meantime, you posted some transactions in January through to now?

    If I am correct in my assumptions above, you have two options.

    The first option, assuming you have not posted too many transactions to date, is to create a new database with the new financial year setup, and then recapture the transactions.

    The second option, assuming there are a large number of transactions already posted, and it would be impractical to recapture them, is to do a datafix to correct the situation. I can assist you with this option.

    Let me know if you would like to discuss the second option with me.
    Hello Neville

    I hope you saw my email. I am waiting to discuss the second option you offered me.

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    Platinum Member Neville Bailey's Avatar
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    Quote Originally Posted by wnsomba View Post
    Hello Neville

    I hope you saw my email. I am waiting to discuss the second option you offered me.
    My apologies - I have just sent you an email.
    Neville Bailey - Pastel Accounting Consultant and Photographer
    neville@accountingsoftwaresupport.co.za
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    View Neville Bailey Photography

    "Give every person more in use value than you take from them in cash value."
    WALLACE WATTLES (1860-1911)

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    Hi Neville –

    I’ve experienced basically the same problem, as management just decided that one of the company’s affiliates year-end should change from February to June, but some transactions being posted up and until the 1st August’16.

    Luckily for me, this company is not very active and only 3 transactions being posted.

    Referring to your reply, option 1 seems to be the easiest, but as a newbie to Pastel I don’t know how to create a new database with the new financial year setup.

    Could you please explain this to me in layman’s terms?

    Thanking you in advance.

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    Platinum Member Neville Bailey's Avatar
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    Hi Kobie,

    Creating a new database in Pastel is quite straightforward if you follow the Setup Assistant. Go to File...New and then select "Use Setup Assistant" as the method.
    Neville Bailey - Pastel Accounting Consultant and Photographer
    neville@accountingsoftwaresupport.co.za
    www.accountingsoftwaresupport.co.za
    View Neville Bailey Photography

    "Give every person more in use value than you take from them in cash value."
    WALLACE WATTLES (1860-1911)

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