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Thread: The Electrical Certificate of Compliance explained

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    Gold Member Sparks's Avatar
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    The Electrical Certificate of Compliance explained

    I hope this will help the non-electrical trade people who pop in to try make sense of the COC:

    Unfortunately, confusion reigns as many people simply do not understand the law, and many more have an opinion on the matter that have no credibility as to the facts. In order to clarify the issues I will attempt to go back to the basics and explain the requirements.

    Where do you start?

    When you contract an Electrician ask him for a copy of his Wireman's Licence, and a copy of his DOL Registration Certificate, don’t let him just show some paperwork that in any event will mean nothing to you. When you have these copies phone your national office of the DOL and CHECK that you are dealing with a Registered Electrician. Most important is to check the electrician’s credentials before any work is undertaken on your property.

    How does someone become a Registered Electrician

    When the Electrician has passed his (NTC 3), he would then be allowed to do his trade test.

    If successful the Electrician would then be known as “Qualified”, but he would not be a Licensed Electrician. To become Licensed Electrician, a Qualified Electrician would have had to write and pass an exam on “Electrical Installation Regulations”.

    When all this is done and the Electrician has served the appropriate time and passed all the examinations and Trade test the Qualified Electrician will be issued with a Licence from the Department of Labour.

    If the now Qualified and Licensed Electrician wants to work as an Electrical Contractor he must further register with the DOL as a Registered Person. Please note that this registration must be redone every year.

    As a Registered Person this Electrician can now issue Electrical Certificates of Compliance (CoC). No other person other than a Registered Person is allowed to issue Certificates of Compliance.

    There are three categories of a Registered Person.

    A. Electrical Tester, who can work on a Single Phase installation Basically a normal house supplied with 220 Volt electrical supply
    B. Installation Electrician who can work on a Three Phase installation. Normally buildings and factories supplied with 380 Volt three phase supply
    C. Master Electrician for Hazardous Locations, basically petrol stations, mines, flammable areas.

    An Electrical Tester cannot issue a (CoC) for a Three Phase installation. An Installation Electrician can issue a (CoC) for a single phase installation but not a Hazardous Location, and a Master Electrician can issue a (CoC) for any of the above installations.

    You now know what a Registered Person is. He is not simply someone that has a good idea of what to do, and he is certainly not a “Handyman” that professes to be a “Jack of all Trades”

    What are “Electrical Installation Regulations?”

    As stated before, part of the qualification process is that an Electrician must pass the exam on “Electrical Installation Regulations” these regulations are actually the “Bible” relative to how an electrical installation shall be installed.

    These regulations are the “Code of Practice” for Electrical Installations namely, The South African National Standard SANS 10142 - for The Wiring of Premises.


    SANS 10142 is concerned with the basic safety of Electrical Installations. To ensure the protection of people, animals and property and the proper functioning of a fixed electrical installation, the aim is to ensure that protection from hazards that can arise from the operation of an electrical installation under both normal and fault conditions.

    An electrical installation has to provide protection against

    - Shock Current
    - Over Current
    - Fault Current
    - Over voltage
    - Under Voltage
    - Excessive Temperatures
    - Electric Arcs

    If any of the above arises, the protection should automatically disconnect the supply or limit currents and voltages to safe values. In the case of under voltage, the protection should ensure that dangerous situations due to the loss and restoration of supply (for example to a motor) or due to a drop in voltage cannot occur.

    The code only covers the electrical installation and the circuits feeding fixed appliances, but does not cover any appliances, for example stoves, geysers, air conditioning and refrigeration plant.

    What makes the Electrical Installation Regulations Law

    The Occupational Health and safety Act, 1993 (Act No. 85 of 1993) (OHS Act), which is administered by the Chief Inspector of Occupational Health and safety of the Department of Labour, requires that electrical installations comply with the requirements of SANS 10142. It also requires that a registered person, as defined (Master installation electrician, installation electrician or electrical tester for single phase), will issue a Certificate of Compliance together with a test report.

    The certificate shall be in the form of the Certificate of Compliance published in the Electrical Installation regulations, and the test report shall be in the form of the test report published in the Electrical Installation regulations.``


    What is a Certificate of Compliance

    The Certificate of Compliance (CoC) is a declaration by the registered person that the electrical installation has been carried out in accordance with the requirements of the Occupational Health and Safety Act, 1993 and the regulations hereunder.

    It is important to note that if you have a valid (CoC) it must be kept at the premises that the (CoC) relates to .In many cases they end up with Estate Agents, Conveyancing Attorneys or Banks.

    If the (CoC) is valid and work is done to the system after the (CoC) was issued, a new (CoC) must be issued BUT only for that part of the installation where additional work was done to the electrical system. The additional (CoC) must be filed with the original and kept on hand if and when required by any inspection authority.

    If any part of an electrical installation does not comply, the registered person cannot issue a (CoC)

    No alterations are permitted on a (CoC)

    Only a registered person may issue a (CoC)

    What is a Test Report

    The Test Report contains all the specific details of the electrical installation. It is a comprehensive record of exactly what forms part of the installation inclusive of specific tests in relation to readings and test instruments used. The test report should further contain diagrams and if necessary photographic evidence of the installation as tested.

    The test report must accompany the (CoC)

    Who must have a Certificate of Compliance

    According to Regulation 7 (1), of the Occupation Health and Safety Act, 1993, every user or lessor of an electrical installation, as the case may be shall have a valid (CoC) accompanied by a test report, in respect for every such electrical installation.

    In simple terms every property owner or alternatively person renting a property must have a valid (CoC), furthermore should an inspector of the Department of Labour or supply authority or approved inspection authority request the (CoC) a valid (CoC) must be produced.


    Selling Property and the role of the Certificate of Compliance

    The (OHS) Act goes further to state that no machinery (an electrical installation is defined as machinery) may be sold unless it complies with the prescribed safety requirements. The (CoC) is the only accepted and endorsed proof of that compliance.

    The Occupational Health and Safety Act has always determined under Section 22 that a property cannot be offered for sale unless a valid (CoC) is in place.

    Section (5) of the new Electrical Installation Regulation (R242) 6 March 2009, further states that the validity of a (CoC) cannot exceed (2) two years, therefore it is the responsibility of the User or Lessor of an electrical installation to ensure that the (CoC) is not older than two years.

    The (CoC) document has been formulated by the SABS, with stakeholder input, and accepted by the Department of Labour as being indicative of the safety standards to be applied. For this reason, the majority of property sale agreements stipulate that a seller must provide the buyer with a valid certificate of compliance.

    A seller doing so can be comfortable that the electrical installation is safe and compliant, in turn giving the buyer comfort and assurance that all is well with the electrical installation. It’s to the advantage of the agent as well to know that there will be no delays in processing the offer to purchase and transfer documentation.

    It is recommended that an inspection of the property be carried out before buying or selling process to ensure there are no surprises later on. A seller may claim that no alterations were done to the electrical installation and that their (CoC) is valid, but the truth is that even minor electrical work such as fitting a ceiling fan, new oven, extractor fan, new light fittings or replacing faulty plugs can render an existing (CoC) null and void.

    A home buyer or a lessor can now insist on seeing a valid (CoC) upon their viewing a property for sale or rent and before they sign any agreements or Offer to Purchase.

    Department of Labour should be cracking down on AGENTS and SELLERS who contravene the law.

    Sectional Title Property and the Certificate of Compliance

    When a person buys into a sectional title property the buyer needs to additionally establish if a valid (CoC) is also in place for the “common” property, covering, lights, gate motors, pool pumps and any other electrical equipment that forms part of the “common” property.

    Should the “common” property not have a valid (CoC) the Body Corporate can be held criminally liable should there be any incident related to the electrical system on the “common” property.

    Rental Property, Lodges Hotels and Caravan & Camping Sites

    It is a legal requirement that if you are renting any property that encompasses an electrical installation that such an installation must have a valid (CoC).

    Letting agents are known to “slip in” clauses that make the electrical installation the responsibility of the tenant. Please be aware of this and read your contract carefully.

    When it comes to Lodges, Hotels, Caravan and Camping Sites the facility concerned must have a valid copy of the (CoC) for each room or site, the tenant or guest is entitled to request a copy of the (CoC) prior to taking occupation of the room or site.
    Advertising and or marketing of an establishment that is non compliant, will be in breach of Section 22 of the Act.
    There is a possibility that The Tourism Grading Council as well as AA Recommended Destinations will have to be re accredited taking the requirements of The Occupational Health and Safety Act into account.

    Requirements relative to Certificate of Compliance and Selling Property

    Regulations should have a huge implication on the Real estate industry. It should mean that AGENTS seeking mandates from property sellers will have to request an up-to-date (CoC), if they want to stay on the right side of the law.

    Nobody including agents may market a property that does not have a valid (CoC)

    Sellers and Buyers would be well advised to use their own registered electrician to supply a (CoC)

    The Buyer is able to report both the Agent and the Seller to the authorities if the property is being marketed without a certificate.

    Insurance

    It must be noted that an insurance claim resultant from a fire or injury caused directly or indirectly by negligence and non compliance to the requirements of the Act, may result in the claim being repudiated.

    Plumbers

    It is advisable to have the plumbing also certified, but that is another domain altogether, however it has been common practice for plumbers to interfere with the electrical wiring when replacing geysers, very often the (CoC) is invalidated by their actions.
    THEY ARE NOT QUALIFIED ELECTRICIANS, IF A PLUMBER REPLACES YOUR GEYSER ASK HIM FOR AN ELECTRICAL CERTIFICATE FOR THE REPLACEMENT OF THE GEYSER


    TV Aerials and Satellite Dishes

    Many people do not know that it is a requirement of SANS 10142 that TV Aerials and Satellite Dishes must be earthed.
    TV Aerials and Satellite Dishes, do form part of the electrical test and should they not be earthed a certificate of compliance cannot be issued.

    Replacement of Lights Fittings and Socket Outlets

    Please remember that when replacing any part of your electrical installation you must ensure that such replacement items comply with the relevant SANS codes, many spares that are available from the large hardware wholesalers are cheap imports that do not comply to South African Standards, light fittings are particularly suspect when it comes to compliance. Ask your supplier for proof that the item complies with South African standards.

    I trust the COC is somewhat less of a mystery now to buyers and sellers alike.

  2. Thank given for this post:

    AndyD (03-Nov-14), DieterT (22-Oct-14), Houses4Rent (28-May-15), ians (04-Nov-14), Jacechop (01-Feb-16), jkamuz (24-Sep-15), markthespark (01-Jun-16), mikep (30-Jan-15), mikilianis (23-Oct-14)

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    Hi Sparks
    Thanks for the fantastic explanation of a COC.
    Can you please explain to me what the difference between a COMPETENT person (as defined in the General Machinery Regulations 1988) and a Registered Person is. The reason for this is with regards to Section 5.5 - Compliance of Installation From Commencement to Commissioning - Electrical installation is one of five or more installations on the same supply i.e. a block of flats each with their own DB.
    Is it true that an registered person can sign this part of the form so long as he/she has fulfilled ONE of the requirements as stated in the General Machinery Regulations (Served Apprenticeship/ T3 or N5 / Engineer ) There has been much confusion around this section as to who can and can't sign. So for example a trade apprenticeship served with NTC 3, trade tested electrician with 18 years experience. Surely this will show his competence to sign this part of the COC.

    thanks again

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    Gold Member Sparks's Avatar
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    Your question describes two different electricians: "registered person" and also "trade apprenticeship served with NTC 3, trade tested electrician with 18 years experience".
    "Registered person" yes he may. "Trade apprenticeship served with NTC 3, trade tested electrician with 18 years experience" no he may not. Only an "Accredited/Licensed" person may sign a COC.

    I guess it might be easier to start at the top. The 3 types of registered electricians may carry out work and sign off as can be expected. Below them we have an "Accredited" or "Licensed electrician" These two top tiers in the hierarchy are the only "regulatory acceptable competent electricians". All the others below them may not carry out any electrical work unless "under the direct supervision" of one of the above. Not all "accredited" electricians need to be registered. A company only requires one full-time "Accredited" electrician to be registered in order for the company to operate as an Electrical Contracting Company". An "Accredited" electrician who is not registered. while still being "competent" may not sign a COC in his own capacity, however, he may in a large company sign off under the "umbrella" DOL registration of the "full-time employee or owner if he himself meets the requirements". An accredited electrician must be registered in his own right if he wishes to sign off any work outside the company.

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    Thank you very much for the clarification on this topic. I can now put it to rest

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    Diamond Member AndyD's Avatar
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    Thanks Sparks.

    Hope nobody objects, I've made this thread into a sticky.
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    Gold Member Sparks's Avatar
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    Glad to hear, i was wondering if it is understandable :-D

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    What if the electrical installation is so bad that it would cost thousands if not hundreds of thousands to repair and the seller doesnt have the money to repair the electrical installation?

    What if the buyer agrees to buy the property without a valid COC, because he plans on doing major alteration which will affect the entire electrical installation?

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    Gold Member Sparks's Avatar
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    What if you buy on an auction? I still cannot fathom why it is exempt from having a COC! If an installation does not comply a COC may not be issued.

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    Diamond Member Justloadit's Avatar
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    I stand to be corrected here, but with out a valid COC, transfer can not take place?
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    Justloadit you are right, but I don"t think that there is anything stating that it is the sellers responsibility, although most estate agents probably put it into the deed of sale that way. That probably explains why it is not required before a property is auctioned.

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