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Thread: Pastel Accounting - incorrect entry period

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    Pastel Accounting - incorrect entry period

    I processed the payroll journal on 25 September 2013. On running my income statement for September I noticed that the amounts for the salaries, UIF and SDL were missing. I discovered that the journal had posted the entries to the 06/14 period. I cannot move the entries out of period 06/14 to period 09/13 (a) because of the different periods and (b) because the entries in the period 06/14 are dated 25 September 2013.
    Does anyone have any suggestions on how I can rectify this?

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    Platinum Member Neville Bailey's Avatar
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    Hi Wendy,

    Please clarify some things for me.

    When is your financial year-end?

    Did you manually input the payroll journal into Pastel or did it get processed automatically due to integration of your payroll system and Pastel?

    Once you have cleared these points up, I should be able to offer you a solution.
    Neville Bailey - Pastel Accounting Consultant and Photographer
    neville@accountingsoftwaresupport.co.za
    www.accountingsoftwaresupport.co.za
    View Neville Bailey Photography

    "Give every person more in use value than you take from them in cash value."
    WALLACE WATTLES (1860-1911)

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    Quote Originally Posted by Neville Bailey View Post
    Hi Wendy,

    Please clarify some things for me.

    When is your financial year-end?

    Did you manually input the payroll journal into Pastel or did it get processed automatically due to integration of your payroll system and Pastel?

    Once you have cleared these points up, I should be able to offer you a solution.
    "Hi Neville

    Our financial year end is July. The payroll journal was posted manually and not integrated. The journal is dated 25 September 2013 but has been posted to the 06/14 period. This is the first time this has happened."

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    Platinum Member Neville Bailey's Avatar
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    OK, then the solution is quite straight-forward.

    Re-enter the incorrect journal, using the same date (25 September 2013) and the same period (06/14), BUT reverse the debits and credits. This will effectively reverse the incorrect journal.

    Then capture the journal as it should have been done in the first place.

    By the way, there is a way of setting up Pastel to prevent you from inadvertantly capturing dates that don't match the relevant financial period. Go to Setup...Entry Types, and then, under the "Date / Period Entry" column, change the option to "Date Sets Period" for all the entry types. Then you will notice that the period field in journals will be greyed out, but it will change to the appropriate period number depending on the date that you enter.
    Neville Bailey - Pastel Accounting Consultant and Photographer
    neville@accountingsoftwaresupport.co.za
    www.accountingsoftwaresupport.co.za
    View Neville Bailey Photography

    "Give every person more in use value than you take from them in cash value."
    WALLACE WATTLES (1860-1911)

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    Quote Originally Posted by Neville Bailey View Post
    OK, then the solution is quite straight-forward.

    Re-enter the incorrect journal, using the same date (25 September 2013) and the same period (06/14), BUT reverse the debits and credits. This will effectively reverse the incorrect journal.

    Then capture the journal as it should have been done in the first place.

    By the way, there is a way of setting up Pastel to prevent you from inadvertantly capturing dates that don't match the relevant financial period. Go to Setup...Entry Types, and then, under the "Date / Period Entry" column, change the option to "Date Sets Period" for all the entry types. Then you will notice that the period field in journals will be greyed out, but it will change to the appropriate period number depending on the date that you enter.
    "Fantastic, many thanks for your help Neville"

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