Page 1 of 2 12 LastLast
Results 1 to 10 of 14

Thread: Pub - Stock Take

  1. #1
    Junior Member Rika's Avatar
    Join Date
    Sep 2012
    Location
    South Africa
    Posts
    15
    Thanks
    9
    Thanked 3 Times in 3 Posts

    Pub - Stock Take

    Hi,

    Is there anybody that know's how to do a stock take on a pub/bar? We recently i.e. 14 Jan-13 took over. I have not done any stock take as I'm uncertain how to?

    Any help would be appreciated.

    Thanks,
    Rika

  2. #2
    Diamond Member AndyD's Avatar
    Join Date
    Jan 2010
    Location
    Cape Town
    Posts
    4,403
    Thanks
    513
    Thanked 854 Times in 687 Posts
    Wow, the fact you've taken over the running of a pub and aren't sure how to stock take is kinda scary. These types of businesses are notoriously difficult to control losses so you're really going to have to go through a very fast learning curve or it will cost you a lot of money.

    A basic stock take just involves counting and recording all stock on the premises.
    _______________________________________________
    I am special and so is Vanash.
    _______________________________________________

  3. Thanks given for this post:

    Rika (07-Feb-13)

  4. #3
    Moderator IanF's Avatar
    Join Date
    Dec 2007
    Location
    Jhb
    Posts
    2,615
    Thanks
    191
    Thanked 520 Times in 398 Posts
    I remember my dad showing us how to measure specific gravity for hard tack when he ran a hotel. But that was years ago so can't really help.
    Only stress when you can change the outcome!

  5. Thanks given for this post:

    Rika (07-Feb-13)

  6. #4
    Site Caretaker Dave A's Avatar
    Join Date
    May 2006
    Location
    Durban, South Africa
    Posts
    20,980
    Thanks
    3,055
    Thanked 2,463 Times in 2,068 Posts
    Blog Entries
    12
    I was a barman many, many years ago - and from memory the only exciting part about a bar stock take that's a little different from a "normal" stock take is open bottles of liquor that's being sold by the tot. The rest is a straight "count 'em and cost 'em" excercise.

    When it comes to those open bottles, if you want a precise measurement you need an empty bottle of the same dimensions and you add tot after tot of water until you get to the same level as in the part emptied bottle of liquor. After a bit of experience you just start to estimate it.

    The other thing to keep in mind is when using metric tots (25ml), you budget on 28 tots from a 750 ml bottle - 2 tots are allowed for spillage. So that 2 tot spillage allowance needs to be factored in on a partially full bottle too.

    However this spillage allowance shouldn't be an issue where dispensing is done via an optic.
    The trouble with opportunity is it normally comes dressed up as work.

  7. #5
    Gold Member IMHO's Avatar
    Join Date
    Jan 2012
    Location
    NW
    Posts
    538
    Thanks
    11
    Thanked 52 Times in 47 Posts
    When it comes to those open bottles, if you want a precise measurement you need an empty bottle of the same dimensions and you add tot after tot of water
    Just to add to what Dave said. We used to have an empty bottle of everything we stock. Add the water as Dave said and draw a line on the bottle after every tot. Stocktaking time, you just hold the bottle next to the empty one with the lines and count the tots.

    We had a simple operation, did not do that many stock takes, but in a bar with different bar tenders, a stock take is done at every shift or bartender change over.
    ~Expenses will eat you alive! - My first Boss~

  8. #6
    Gold Member IMHO's Avatar
    Join Date
    Jan 2012
    Location
    NW
    Posts
    538
    Thanks
    11
    Thanked 52 Times in 47 Posts
    There is so many ways that you will be defrauded. One way I know is, they pour the the contents into the basin. Someone stands outside and catch it with another bottle.
    ~Expenses will eat you alive! - My first Boss~

  9. #7
    Silver Member geraldenek's Avatar
    Join Date
    Jul 2008
    Location
    Somerset West
    Posts
    229
    Thanks
    19
    Thanked 112 Times in 80 Posts
    There might be newer ways to do it, but you can buy a carton piece of paper pre-printed with the tots for each bottle size and then just hold it against the bottle. But as Dave mentioned, 2 tots spillage per bottle.
    Geraldene Kapp
    Professional Tax Help
    www.mytaxhelp.co.za

  10. #8
    Diamond Member adrianh's Avatar
    Join Date
    Mar 2010
    Location
    Cape Town
    Posts
    5,089
    Thanks
    336
    Thanked 808 Times in 642 Posts
    Why don't you just weigh the bottles?

    ...and it goes without saying that you would know the weight of a full bottlle, empty bottle, number of tots per bottle and mass per tot.
    How easily someone is offended is directly proportional to how stupid they are.
    ~GS Elevator

  11. #9
    Diamond Member AndyD's Avatar
    Join Date
    Jan 2010
    Location
    Cape Town
    Posts
    4,403
    Thanks
    513
    Thanked 854 Times in 687 Posts
    Quote Originally Posted by IMHO View Post
    There is so many ways that you will be defrauded. One way I know is, they pour the the contents into the basin. Someone stands outside and catch it with another bottle.
    They'll also nail you in the opposite direction where the barmen smuggle in their own bottle of liquor then they don't ring up the appropriate amount of tots during their shift and pocket the appropriate amount from the till at the end of the night.
    _______________________________________________
    I am special and so is Vanash.
    _______________________________________________

  12. Thanks given for this post:

    CLIVE-TRIANGLE (07-Feb-13)

  13. #10
    Gold Member Singhms's Avatar
    Join Date
    Oct 2008
    Location
    Pretoria (National)
    Posts
    977
    Thanks
    161
    Thanked 52 Times in 48 Posts
    What else are you selling besides the alcohol? Food, Snacks, Smokes?
    Visit our online store SINGHMS RETAIL and sign up to receive a 10% discount off your first purchase.
    Follow us on our facebook page SINGHMS RETAIL FACEBOOK for instant updates.
    New products and discounts added daily.

Page 1 of 2 12 LastLast

Similar Threads

  1. [Question] Stock value
    By simelenim in forum Accounting Forum
    Replies: 2
    Last Post: 25-May-12, 08:41 AM
  2. [Question] Stock Control - Shortages
    By Singhms in forum Food Industry Forum
    Replies: 17
    Last Post: 25-Feb-11, 01:29 PM
  3. [Question] POS\Stock Control Software
    By Singhms in forum Technology Forum
    Replies: 6
    Last Post: 29-Aug-10, 04:55 PM

Tags for this Thread

Did you like this article? Share it with your favourite social network.

Did you like this article? Share it with your favourite social network.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •