Merge multiple databases
This process should be used where:
• Multiple branches or different employees complete manual certificates and payroll files, and these should be merged for the
• Data for different financial periods should be merged onto one single database.
With the introduction of split database files for each PAYE number within the e@syFile™ Employer directory, the merge process has been amended to combine one employer database file at a time. When merging another user’s data with your existing e@syFile™ Employer database, one employer database will be selected, to merge with your data.
This will enable tax practitioners, payroll consultants and users with multiple PAYE reference numbers to create e@syFile™ Employer database or back-up files for a single PAYE reference number.
Note 1: To ensure that no certificates are lost during the merge process, different certificate numbers or ranges should be
assigned to the different staff members preparing manual certificates. Back-up all data to be merged, and transfer these
files to a selected folder on the PC where the various databases will be merged.
Note 2: A new backup file (version 6 and later) will need to be ‘unzipped’ before the data can be merged with the existing
e@syFile™ Employer data. Access the folder where the back-up has been saved that you wish to restore. Extract or ‘unzip’
the file before proceeding with the merge process.