Results 1 to 8 of 8

Thread: Urgent: How do I register a (Telkom) invoice with a positive total (CR)?

  1. #1
    Junior Member
    Join Date
    Jun 2012
    Location
    Riversdale (Garden Route)
    Posts
    22
    Thanks
    4
    Thanked 2 Times in 1 Post

    Urgent: How do I register a (Telkom) invoice with a positive total (CR)?

    Hello everybody.

    After an adjustment in our favour (Telkom had to credit us several months of a cancelled line), the last invoice shows a credit (Subtotal, VAT & Total).
    Do I register it still as a SUPPLIER INVOICE, just with a negative sign? That should work with Pastel, shouldn't it?

    Everything else would make less sense to me.

    Thanks,
    Karsten

  2. #2
    Platinum Member Mike C's Avatar
    Join Date
    Apr 2012
    Location
    Durban
    Posts
    2,242
    Thanks
    207
    Thanked 310 Times in 268 Posts
    Hi Karsten - what about entering it as a Return Debit?
    An education isn't how much you have committed to memory, or even how much you know. It's being able to differentiate between what you do know and what you don't. - Anatole France

  3. #3
    Platinum Member Neville Bailey's Avatar
    Join Date
    Nov 2010
    Location
    Morningside, Durban
    Posts
    2,377
    Thanks
    35
    Thanked 393 Times in 340 Posts
    Quote Originally Posted by Mike C View Post
    Hi Karsten - what about entering it as a Return Debit?
    I concur.
    Neville Bailey - Pastel Accounting Consultant and Photographer
    neville@accountingsoftwaresupport.co.za
    www.accountingsoftwaresupport.co.za
    View Neville Bailey Photography

    *** 20% DISCOUNT ON PASTEL XPRESS / PARTNER SOFTWARE UNTIL 15 DECEMBER 2017 ***

    "Give every person more in use value than you take from them in cash value."
    WALLACE WATTLES (1860-1911)

  4. #4
    Site Caretaker Dave A's Avatar
    Join Date
    May 2006
    Location
    Durban, South Africa
    Posts
    20,980
    Thanks
    3,055
    Thanked 2,462 Times in 2,067 Posts
    Blog Entries
    12
    If your Yellow Pages advertising is on your Telkom bill, and you're using line entries to seperate between telephone expenses and advertsing expenses, this isn't so straight forward. You'll have incurred an expense for advertising, and have received a credit for telephone expenses

    In such a situation, personally I'd pass a credit (Return debit in Pastel lingo, it seems) for the line rental credit portion, and a Supplier Invoice for the debit entries. Allocate the credit against the bill and bingo - nett credit created for future offset against your next bill from Telkom.
    The trouble with opportunity is it normally comes dressed up as work.

  5. #5
    Junior Member
    Join Date
    Jun 2012
    Location
    Riversdale (Garden Route)
    Posts
    22
    Thanks
    4
    Thanked 2 Times in 1 Post
    Quote Originally Posted by Mike C View Post
    Hi Karsten - what about entering it as a Return Debit?
    Hmm, I am new to this, so I don't know.
    The RETURN & DEBIT form asks for an ORIGINAL INVOICE, which in this context does not apply literally.
    I assume that in your opinion using Return & Debit would be the best solution, although technically it would still be "improvised". Is that correct?

  6. #6
    Platinum Member Mike C's Avatar
    Join Date
    Apr 2012
    Location
    Durban
    Posts
    2,242
    Thanks
    207
    Thanked 310 Times in 268 Posts
    Improvised? Not really. When working with Suppliers, the Return and Debit is the same as a Credit Note for Customers. If you leave the section which asks for "original invoice" blank, it calls up a list of invoices that you can match it against. If there is no invoice, choose "Unmatched".
    After you have updated it you can go to Process - Match Open Item -click Supplier - select Telkom, and match the item there. Save changes when you have finished your matching.

    If you are not sure about what you are doing it is always good practice to make a backup before you do what you do. That way, if you make an error, you can restore your company with no changes having taken place.

    I hope that I have made sense.
    An education isn't how much you have committed to memory, or even how much you know. It's being able to differentiate between what you do know and what you don't. - Anatole France

  7. #7
    Junior Member
    Join Date
    Jun 2012
    Location
    Riversdale (Garden Route)
    Posts
    22
    Thanks
    4
    Thanked 2 Times in 1 Post
    Quote Originally Posted by Mike C View Post
    ... If there is no invoice, choose "Unmatched".
    After you have updated it you can go to Process - Match Open Item -click Supplier - select Telkom, and match the item there. Save changes when you have finished your matching.
    So far, thank you! But ...
    In this case, can't I just fill in the actual invoice number in the field ORIGINAL INVOICE?
    My problem:
    I have a net credit of R2900.
    The invoices I would have to match it against show debits between 7 and 800, so I would have to match this return debit against 4 invoices!
    Is that possible (to match against more than 1 document)?

  8. #8
    Platinum Member Mike C's Avatar
    Join Date
    Apr 2012
    Location
    Durban
    Posts
    2,242
    Thanks
    207
    Thanked 310 Times in 268 Posts
    Is that possible (to match against more than 1 document)?
    Hi Tato. Yes you can type in the actual invoice number, but if it is not the same amount, the remainder will remain unmatched. You do then need to match it against the other invoices.

    So yes to both questions. It is possible to match an amount against 4 other documents. As you match each one, the remainder will go into the unmatched area, and the matched Invoice will become Zero. Match the next one and the remainder will go back into the unmatched area. Do this until you have no amount left unmatched.
    An education isn't how much you have committed to memory, or even how much you know. It's being able to differentiate between what you do know and what you don't. - Anatole France

  9. Thanks given for this post:

    Tato (12-Jul-12)

Similar Threads

  1. CC issues - Urgent - Please help
    By TaintedRose in forum General Business Forum
    Replies: 2
    Last Post: 01-May-12, 08:49 PM
  2. [Question] Pastel Partner Statement print running total
    By Suziem in forum Accounting Forum
    Replies: 6
    Last Post: 19-Apr-12, 10:29 PM
  3. positive or negative
    By murdock in forum General Chat Forum
    Replies: 15
    Last Post: 24-Sep-11, 07:26 AM
  4. Positive signs that the downturn might be over.
    By Dave A in forum Business Finance Forum
    Replies: 6
    Last Post: 30-Oct-08, 04:03 PM
  5. [Opinion] Urgent Advice please!
    By Jaded in forum Tax Forum
    Replies: 9
    Last Post: 02-Jun-08, 08:30 PM

Did you like this article? Share it with your favourite social network.

Did you like this article? Share it with your favourite social network.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •