Page 1 of 2 12 LastLast
Results 1 to 10 of 13

Thread: Remote users on Accounting Software

  1. #1
    Email problem Mike Simmonds's Avatar
    Join Date
    Aug 2011
    Location
    Bronkhorstspruit
    Posts
    76
    Thanks
    15
    Thanked 29 Times in 20 Posts

    Remote users on Accounting Software

    I was wondering how many businesses access their accounting software programs / databases from remote locations.

    Say for instance one is travelling in the far east and you would like to check to see what the daily sales were for your Cape Town branch. Or you would like to generate a quote or invoice while you are on holiday.

    What have or do you use? Where there is more than one location and numerous sales reps in the field, can and does everyone access the same database?

  2. #2
    Gold Member
    Join Date
    Jun 2010
    Location
    Johannesburg
    Posts
    832
    Thanks
    180
    Thanked 176 Times in 145 Posts
    I've been looking at this for a while now. Currently I use something like Teamviewer to access the PC in the office . However an online (cloud) accounting package is looking more and more appealing to me.

    Pastel have an online product which I have yet to try.
    I did try Kashoo.com as a basic product. No problems, but I'd like something more elaborate.
    There are a host of other cloud type products out there, but the moment your users start to climb so do the costs. For me a typical user would be a sales rep or an accounts clerk who would use the software for less than half an hour a day, and yet they would count as a full cost user in most cases.

  3. #3
    Email problem Mike Simmonds's Avatar
    Join Date
    Aug 2011
    Location
    Bronkhorstspruit
    Posts
    76
    Thanks
    15
    Thanked 29 Times in 20 Posts
    Something like Teamviewer and Remote Desktop does allow one to access your PC remotely, but really this would be totally impractical in a branch situation.

    What would someone like Kashoo charge for 10 users? You mentioned it was not elaborate enough, in what way did it fall short?

  4. #4
    New Member tasch_a's Avatar
    Join Date
    Aug 2011
    Location
    Johannesburg
    Posts
    9
    Thanks
    0
    Thanked 1 Time in 1 Post
    The question is, do you run a server, or do you just have a few PCs networked together? If you run a server, VPN solution would be a fast simple way of doing it. It's how we run our branches. Basically the way it works is that the info (or the books) sits on the server. You connect to the server via VPN and viola you're on the network. As long as you have some semblance of a decent line speed, you can work as though you are sitting in the office.
    The downside is that you do need a server for this. The only solution otherwise would be either Teamviewer or RD or cloud base.

  5. #5
    Email problem Mike Simmonds's Avatar
    Join Date
    Aug 2011
    Location
    Bronkhorstspruit
    Posts
    76
    Thanks
    15
    Thanked 29 Times in 20 Posts
    Hi tasch

    What accounting software are you using? What sort of database application is running on the server?

  6. #6
    Silver Member geraldenek's Avatar
    Join Date
    Jul 2008
    Location
    Somerset West
    Posts
    229
    Thanks
    19
    Thanked 112 Times in 80 Posts
    hi mike - i also use to work on a vpn where there was a seperate server for the accounting system and they had microsoft axapta
    Geraldene Kapp
    Professional Tax Help
    www.mytaxhelp.co.za

  7. #7
    Site Caretaker Dave A's Avatar
    Join Date
    May 2006
    Location
    Durban, South Africa
    Posts
    20,977
    Thanks
    3,055
    Thanked 2,462 Times in 2,067 Posts
    Blog Entries
    12
    One of the problems I've found is the way small business accounting software is typically structured. For most, the database can be anywhere as long as it's accessible because the host machine is used as little more than a file server; all the processing is done on the client terminal side - which if you're trying to connect at typical SA internet speeds poses a real problem, both in bandwidth and responsiveness.

    The main reason for this as I see it is the software company wants to ensure a licenced (read paid) copy is on each machine accessing the company file, and this has been the most popular way of making sure they achieve it - at least until recently.

    What would make sense to really perform via remote access is to keep the client terminal scripts as light-weight as possible and have as much of the processing as possible on the host machine (which is why scripts like Teamviewer are probably the best way to go for remote access).

    I'm now seeing more and more deals which are licenced per user as opposed to per machine. I expect the thinking was spawned by the way cloud services are being billed. In a cloud environment it makes sense, but if you think about it carefully it's hard to justify billing this way in a private network or VPN setup.

    Mind you - fair billing structure based on input costs went out the window with almost every payroll program I've come across. They're all billing a differentiated rate by payroll size for a single licence app.
    The trouble with opportunity is it normally comes dressed up as work.

  8. #8
    Gold Member
    Join Date
    Jun 2010
    Location
    Johannesburg
    Posts
    832
    Thanks
    180
    Thanked 176 Times in 145 Posts
    Quote Originally Posted by Mike Simmonds View Post
    Something like Teamviewer and Remote Desktop does allow one to access your PC remotely, but really this would be totally impractical in a branch situation.

    What would someone like Kashoo charge for 10 users? You mentioned it was not elaborate enough, in what way did it fall short?
    Kashoo is realy at the bottom end of the cost scale. An entry level system. Not sure if they even have stock item functionality. I doubt that a business with 10 users would opt for Kashoo. It really does appear to be more for the mom and pop type stores. However that was initially fine for what I was looking for. Then I was distracted by the free FNB offering called Instant Accounting.

    I never usually like to promote products offered by the banks, but I have to admit that I am really impressed with this product so far. Again its for simple operations and probably doesn't have the likes of inventory management, but for a simple way of recording the books of a small business, it seems pretty damn good at first impression.

    I don't even need to be sold on the remote connectivity aspect, although that is useful. Even in a business where we spend most of our time in the same building, I still want a good cloud/online type package. The advantages of someone else worrying about the backups, the security and the updated sofware is a major plus.

    Speed still remains an issue though. That little hang after you enter a transaction can be mighty frustrating.

    The pricing structure of online accounting (or CRM or ERP) packages is pretty good if you are a single user. The moment you start having a few users it can get pricey quickly. In my case for example I have a few sales reps who would use the system to capture perhaps 3 or 4 orders a day each. Each of these would be considered a full user. I continue my search for something online that I am comfortable with.

  9. #9
    Diamond Member AndyD's Avatar
    Join Date
    Jan 2010
    Location
    Cape Town
    Posts
    4,400
    Thanks
    513
    Thanked 854 Times in 687 Posts
    Quote Originally Posted by BusFact View Post
    I never usually like to promote products offered by the banks, but I have to admit that I am really impressed with this product so far.
    The problem I have with any bank product is that no matter how good it is I couldn't get it out of my mind that they're greedy and probably going to turn around and charge you for it in the future by which time you're used to it and have adjusted your procedures to accommodate it and it's too much of a headache to change your systems by then. Plus I'm not sure I'm comfortable with the bank having access to all my financials any time they please.

    You could probably sum it up as general mistrust of banks.
    _______________________________________________
    I am special and so is Vanash.
    _______________________________________________

  10. #10
    Gold Member
    Join Date
    Jun 2010
    Location
    Johannesburg
    Posts
    832
    Thanks
    180
    Thanked 176 Times in 145 Posts
    Quote Originally Posted by AndyD View Post
    You could probably sum it up as general mistrust of banks.
    I am so with you on that, but in my case its for a small sideline business, so it would be easy to change accounting packages. And as its debt free, I don't have an issue with them having access to the info.

    I wouldn't use it for any main business or one requiring significant effort to convert to another software package.

Page 1 of 2 12 LastLast

Similar Threads

  1. Free Accounting Software
    By Mike Simmonds in forum Accounting Forum
    Replies: 27
    Last Post: 15-Feb-17, 09:56 AM
  2. [Question] What is the accounting software for me to use?
    By Mark Atkinson in forum Technology Forum
    Replies: 10
    Last Post: 27-Jul-10, 11:24 AM
  3. Why Accounting Software Cannot Replace The Accountant
    By sgafc in forum General Business Forum
    Replies: 1
    Last Post: 25-Mar-09, 08:32 PM
  4. Pastel Accounting software won't run on Vista
    By Dave A in forum Accounting Forum
    Replies: 34
    Last Post: 23-Jul-08, 10:13 AM
  5. Customisation of Tally accounting software
    By tallyguru in forum Technology Forum
    Replies: 1
    Last Post: 10-Jun-08, 08:16 PM

Did you like this article? Share it with your favourite social network.

Did you like this article? Share it with your favourite social network.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •